Anza Money: Budgets

 

Anza Money provides a special analytical feature - Budgets. These are snapshots of the accounting activity for a specified period of time - budget windows. There are no budgets defined by default, so the accounts are shown for the entire history of transactions. However, it is often necessary to see financial dynamics over specific daily, monthly, quarterly, and yearly periods. Budget has a somewhat different meaning for Accounts and Categories. Budget shows transactional balance for accounts and overall cash flow for categories.

Budget Setup

Budget setup can be accessed from Charts of Accounts or Blotter. To set a budget window from Charts of Accounts, click on the Budget line at the top of the accounts list and use the icon at the bottom left corner. A budget setup window will appear:
 

We named the budget “January” for this example. Note that budgets can be created in a hierarchy. For example, a user can create January Budget and then four weekly interval budgets with January Budget as their parent. There are several convenient ways to select budget windows:

  • Period: choose the period option if your budget window does not match predefined intervals (Day, Week, Month, Year). Period has a default multiple of 1, start and end dates. You can also use the “Current Month” and “Current Year” budget period settings instead. New books have “Current Month” and “Current Year” budgets by default.
  • You can add a new Current Month or Current Year budget to your existing book by using Budget Dialogue.
  • Predefined intervals (Day, Week, Month, and Year) behave similarly: you can select a start date and a multiple i.e. - how many intervals to span the budget for.

     

To choose the date using a handy date selection widget, click on the date field for the popup. You can also choose left and right arrows to move by day.

 

There are several additional options available as check boxes to fine tune your budget preferences:

  • Use Pending Transactions: if checked the budget will include pending transactions (this option is checked by default). Attention: a pending transaction is not a finalized transaction, so your expectations of the budget amount may differ from the one that emerges with completed transactions. However, pending transactions reduce the amount that is available on the account and this option helps to take this contingency into consideration.  

  • Use Scheduled Transactions: if checked, the budget will include scheduled transactions.

  • Use Recurring Transactions: if checked, the budget will include recurring transactions.

  • Favorite: marks the budget as a favorite.

 

While in the list of budgets (Select Budget), a long click on the budget entry will bring up a menu of options:

  • Add New Inside: brings up the setup/edit screen for a new budget which is a child of this budget. Attention: don’t use this option if your intention is to setup the new budget with the root (top level) parent. Use this option only, if your intention is to create the budget inside the current budget.

  • Edit record: brings up the edit screen for the budget.

  • Delete record: deletes the budget.

  • Set/Clear Favorite: toggles Favorite mark from the budget definition.

Clearing Budget Definition

While on the Charts of Accounts screen, a long click on the Budget row at the top sets the budget to <None>. To select a budget again, use the down arrow to get to the selection of budgets from the list.

You can also clear the budget by pressing the icon in the right hand corner.